Jefferson State Community College Libraries: ADA: Student Handbook

Student Handbook

Welcome to Jefferson State Community College (JSCC) and the Americans with Disabilities Accommodations Office (ADA Office). The ADA Office staff looks forward to working with you and providing the assistance that will help make your academic career at JSCC more successful and satisfying.

Jefferson State Community College is committed to making its academic programs and services accessible to qualified students who have disabilities. It is a goal of Jefferson State Community College to provide students who have disabilities equal opportunities to develop and demonstrate their academic skills, while maintaining the academic integrity of the College programs. Consistent with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA), and the American Disabilities Act Amendments Act of 2008 (ADAAA) it is the policy of Jefferson State Community College that no qualified person with a disability shall be subjected to discrimination because of that disability under any program or activity conducted or sponsored by the College.
Enrollment Services handles all applications for admission. Admission standards are described in the Jefferson State catalog and must be met by all students, regardless of disability. Enrollment Services offers a series of orientation sessions for entering students. Students with disabilities are encouraged to contact the ADA Office before or during orientation. Students who need accommodations during orientation should contact the Enrollment Services Office upon receiving registration materials. The Enrollment Services Office can be reached at (205) 856-7704.
Colleges are not required to alter essential academic requirements. Requirements, which can be demonstrated as essential to a course or program of study or to any directly related licensing requirement, are not regarded as discriminatory. Specifically, the law says that a college “shall make such modifications to its academic requirements as are necessary to ensure that such requirements do not discriminate or have the effect of discriminating, on the basis of handicap, against a qualified handicapped applicant or student… Modifications may include changes in the length of time permitted for the completion of degree requirements, substitution of specific courses required for the completion of degree requirements, and adaptation of the manner in which specific courses are conducted.” 34 CFR Section 1-04.44 (a).
When to self-identify as a student with a disability is a decision for the student. However, prospective students are encouraged to contact the ADA Office for information regarding services and facilities and to discuss questions pertinent to admission. If accommodations are needed for placement testing, all documentation must be on file in the ADA Accommodation Office
The ADA Accommodations Office serves as the central contact point for students with disabilities. The goal of the ADA Office is to provide a physically and educationally accessible College environment that ensures an individual is viewed on the basis of ability, not disability. The ADA Office works individually with students to determine appropriate and reasonable academic accommodations, and to have students’ academic performance evaluated without the limiting effects of a disability.

A Disability as Defined by the ADAAA

An individual who:

has a physical or mental impairment which substantially limits one or more major life activity (caring for one’s self, performing manual tasks, talking, seeing, hearing, and learning).
has a record of such an impairment; or
is regarded as having such an impairment.

3-Step Application for ADA Accommodations

Step One: It is recommended that students begin the process of establishing services with the ADA Accommodations Office well before the semester begins. The first step is for the student to submit the “Application for ADA Accommodations.”

Step Two: Provide documentation to verify eligibility for services. Typically, a licensed psychologist, physician, or other appropriate professional provides the evaluation, diagnosis, and recommended accommodations in a detailed report. The ADA Accommodations Office is responsible for determining the acceptability of documentation and reserves the right to require additional information to determine the nature and impact of an individual’s disability. Also, the ADA Office maintains the right to reject documentation that does not verify a student’s disability or delineates reasonable accommodations. For “Disability Documentation Guidelines.” Please note that high school IEPs and “504 Plans” usually do not contain the necessary information to meet the documentation guidelines.

Documentation can be emailed to ada@jeffersonstate.edu or mailed to 2601 Carson Road, Birmingham, AL 35215

Step Three: Schedule an intake appointment with the ADA Accommodations Office by emailing ada@jeffersonstate.edu. These appointments typically take an hour.

Implementing Classroom Accommodations
After a student has completed the 3-step process for establishing services with the ADA Accommodations Office and has verified eligibility for appropriate and reasonable accommodations, the student will complete the following steps to implement accommodations in their classes.

Step One: The student will submit the “Accommodations Letter Request” form located at www.jeffersonstate.edu/ada under the “Forms for Student Use” section.

Step Two: The student will share the accommodations letters with their instructors for the classes they plan to utilize the accommodations. The student and the instructor should meet to discuss the accommodations and coordinate logistics for implementing them for the class. The ADA Accommodations Office staff are available to assist the student and the instructor with accommodations implementation. The student and the instructor will both sign the accommodations letter indicating they have discussed the accommodations and agreed on an implementation plan.

Step Three: The student should submit the signed accommodations letters to ada@jeffersonstate.edu.

The Rehabilitation Act of 1973 (Section 504) and the Americans with Disabilities Act of 1990 (ADA) state that qualified students with disabilities who meet the technical and academic standards at Alabama College System institutions are entitled to reasonable accommodations. Under these laws a disability is defined as any physical or mental impairment which substantially limits a major life activity, a history of such impairment, or the perception of such impairment. Alabama College System institutions do NOT provide disability documentation for students. It is the student’s responsibility to provide appropriate documentation to the college office responsible for handling the request and to request accommodations.

Appropriate documentation is defined as that which meets the following criteria:

Health Condition, Mobility, Hearing, Speech, or Visual Impairment

A letter or report from treating physician, orthopedic specialist, audiologist, speech pathologist, or ophthalmologist (as appropriate), including:

Clearly stated diagnosis
Defined levels of functioning and any limitations**
Current treatment and medication
Current letter/report dated and signed

Psychological Disorder

A letter or report from a mental health professional (psychologist, neuropsychologist, psychiatrist, licensed professional counselor) including:

Clearly stated diagnosis (DSM-V criteria)
Defined levels of functioning and any limitations**
Supporting documentation (i e. test data, history, observation, etc.)
Current treatment and medication
Current letter/report dated and signed

Traumatic Brain Injury (TBI)

A comprehensive evaluation report by a rehabilitation counselor, speech-language pathologist, orthopedic specialist, and/or nueropsychologist (or other specialist as appropriate), including:

Assessment of cognitive abilities, including processing speed and memory
Analysis of educational achievement skills and limitations (reading comprehension, written language, spelling, and mathematical abilities)
Defined levels of functioning and limitations in all affected areas** (communication, vision, hearing, mobility, psychological, seizures, etc.)
Current treatment and medication
Current letter/report (post-rehabilitation and preferably within 1 year), dated and signed

Learning Disability (LD)

A comprehensive psychological evaluation report from a clinical psychologist, psychiatrist, neuropsychologist, school psychologist, learning disability specialist, or diagnostician that should include:

Clear statement of presenting problem; diagnostic interview
Educational history documenting the impact of the learning disability
Alternative explanations and diagnoses are ruled out
Relevant test data with standard scores are provided to support conclusion, preferably including at least:
- WAIS- IV (b) WIAT-III or the Woodcock-Johnson Psycho-Educational Battery-III, including Written Language; and (c) Woodcock-Johnson Cognitive Processing Battery normed on adults to substantiate any processing problems
Clearly stated diagnosis of a learning disability based upon DSM-V criteria
Defined levels of functioning and any limitations, supported by evaluation data**
Current report (preferably within 5 years of enrollment date), dated and signed

Note: High School IEP, 504 Plan, and/or a letter from a physician or other professional are usually not sufficient to document a learning disability.

Attention Deficit Disorder (ADD) or Attention Deficit Hyperactivity Disorder (ADHD)

A comprehension psychological evaluation report from a physician, psychiatrist, clinical psychologist, neurologist, or nueropsychologist that should include:

Clear statement of presenting problem; diagnostic interview
Evidence of early and current impairment in at least two different environments (comprehensive history)
Alternative explanations and diagnoses are ruled out
Relevant test data with standard scores are provided to support conclusions, preferably including at least:
- WAIS- IV; (b) WIAT —III or the Woodcock-Johnson Psycho-Educational Battery-III, including Written Language; and (c) Behavioral Assessment Instruments for ADD/ADHD normed on adults
Clearly stated diagnosis of ADD or ADHD based upon DSM-V criteria
Defined levels of functioning and any limitations, supported by evaluation data**
Current report (preferably within 3 years of enrollment date), dated and signed

Note: High School IEP, 504 Plan, and/or letter from a physician or other professional are usually not sufficient to document ADD or ADHD. Medication cannot be used to imply a diagnosis.

Questions and concerns regarding accommodations and services for students who have a disability should be directed initially to the ADA Office.

At the beginning of each semester, students should give a copy of their Accommodation Letter to the instructor of each class where accommodations need to be made. Students and instructors will discuss the requested accommodations and sign the letter. The student will then return the signed letter to the ADA Office and the instructor will keep a copy. If an agreement cannot be reached, the student should consult with the ADA Office for assistance.

Steps in Conflict Resolution

The ADA Director meets with the instructor, Department Chair or the Program Coordinator. A meeting of the student, the ADA Director, the instructor, Department Chair or the Program Coordinator may be required. If an agreement is not reached with the student, he or she may submit an appeal, in writing, to the Associate Dean/Dean within three (3) working days of the decision of the Department Chair or Program Coordinator.
The Associate Dean/Dean will review the student’s information, may conduct further investigation as needed, and will issue a decision to the student within five (5) working days of receipt of the appeal. If the student disagrees with the decision, the student may submit an appeal, in writing, to the Dean of Instruction.
The Dean of Instruction will review the student’s information, may conduct further investigation as needed, and will issue a written decision to the student within five (5) working days of receipt of the appeal. If the student disagrees with the decision, the student may submit an appeal, in writing to the Vice President for Academic Affairs.
The Vice President for Academic Affairs will review the student’s information, may conduct further investigation as needed, and will issue a written decision to the student within five (5) working days of receipt of the appeal. If the student disagrees with the decision, the student may submit an appeal, in writing to the President.
The President of the College will review the student’s information, may conduct further investigation as needed, and will issue a written decision to the student within five (5) working days of receipt of the appeal.

The College will make every reasonable effort to address a student’s concerns promptly to minimize the effect on course participation.

During the conflict resolution process, the student is entitled to receive all accommodations recommended by the ADA Accommodations Office. It is important that concerns are addressed promptly so that the student’s participation in courses is not affected.

The procedures above refer only to resolving conflicts regarding ADA accommodations. For information regarding other forms of complaints and/or appeals, please refer to the college's Complaint/Appeal Process.

Area	High School	College
Applicable Laws	I.D.E.A (Individuals with Disabilities Education Act) Section 504, Rehabilitation Act of 1973 Section 504, Rehabilitation Act of 1973, ADA (Americans with Disabilities Act of 1990, Title 11) ADAAA (American with Disabilities Act Amendment Act of 2008)	I.D.E.A (Individuals with Disabilities Education Act) Section 504, Rehabilitation Act of 1973 Section 504, Rehabilitation Act of 1973, ADA (Americans with Disabilities Act of 1990, Title 11) ADAAA (American with Disabilities Act Amendment Act of 2008)
Required Documentation	I.E.P. (Individual Education Plan); 504 Plan;School provides evaluation at no cost to student. School conducts evaluations at prescribed intervals	Varies depending on the disability; high school I.E.P. and 504 are not sufficient; must include the testing on which the accommodations are based. Student must get evaluation at own expense and student must provide approved documentation, no more than three (3) years old.
Identification of Disability	Student is identified by the school and is supported by parents and teachers. Primary responsibility for arranging accommodations belongs to the school	Student must self-identify to the office responsible for Disability Services. Primary responsibility for self advocacy and arranging accommodations belongs to the student
Parental Role	Parent has access to student records and can participate in the accommodation process. Parent advocates for the student.	Parent does not have access to student records without student’s written consent; student must initiate and complete. Student advocates for self and must have frequent contact with their counselor.
Instruction	Teachers may modify curriculum and/or alter pace of assignments. Frequent use of multi-sensory tools. Weekly testing, mid-term, final, and graded assignments and homework. Attendance taken and reported	Professors are not required to modify curriculum design. Tends to be lecture style; may or may not use multi-sensory approach; labs required for some courses. Testing and assignment frequency varies. Attendance is taken and absences are limited to a specific number of hours; if you exceed this number of hours, you may receive a lower grade.
Grades and Test	Grades may be modified based on curriculum.	Grades reflect the quality of work submitted; student must request testing accommodations at the beginning of the semester.
Transportation	School provides transportation at no cost.	Student must arrange transportation. Special transportation service is available through the City of Birmingham.
Conduct	Disruptive conduct may be accepted.	Disruptive behavior and inability to abide by the institution’s code of conduct are deemed “not qualified” and can be dismissed.
Most Important Difference	I.D.E.A. is about Success. High School is mandatory and free.	A.D.A. is about Equal Access. Postsecondary is voluntary and the student is responsible for the cost.

Printable Differences

ADAPTIVE EQUIPMENT AVAILABLE

For students who qualify the following equipment/services are available:

ADA Accommodations Office

PlexTalk DAISY Players are available to download and play audio textbooks from the Library of Congress and Learning Ally
Audio Text Books (restrictions apply)
E-Text or PDF versions of textbooks (restrictions apply)
Calculators
Stationary and Portable CCTV (screen print enlarger)
Screen Readers
Scanners
FM Systems
Sign Language Interpreters and/or CART Services
Large print single copies of syllabi, tests, brief readings and handouts
Carbonless note taker paper
Readers/Scribes/Note Takers
Assistance with note taking and written exams can be made for students who qualify.
Computer Software: ZoomText, NVAccess, Text Aloud, Fusion, Dragon Naturally Speaking
Braille printer

Computer Adaptive Devices - Jefferson Campus

Learning Success Center

2 Stand Alone Units

Learning Resource Center-

CCTV

Computer Adaptive Devices - Shelby Campus

Learning Success Center

1 Stand Alone Unit

Learning Resource Center

1 Stand Alone Unit
CCTV

Computer Adaptive Devices - Pell City Campus

Learning Success Center

1 Stand Alone Unit

Learning Resource Center

1 Stand Alone Unit

Computer Adaptive Devices - Clanton Campus

Learning Success Center

1 Stand Alone Unit

Learning Resource Center

1 Stand Alone Unit

TTY/TDD

ADA Accommodations Office at Jefferson Campus - FSC 300
ADA Accommodations Office at Shelby Campus - GSB 122
Individual who is deaf or hearing impaired can communicate by telephone if the other party also has a TTY or TDD. Email the ADA Accommodations Office at: ada@jeffersonstate.edu

**The College is not required to provide services of a personal nature, including assistance with eating, toileting, or mobility.

Personal Care Assistant Policy

In compliance with the Americans with Disabilities Act of 1990 as amended in 2008 (ADA/ADAAA), Jefferson State Community College recognizes that Personal Care Attendants (PCAs) may be necessary to address the personal needs of a student with a disability for that student to fully participate at the College. Students who require personal care attendant services who wish to have the same independent experience as all other college students are encouraged to hire an impartial PCA. Students who require such services must contact and register with Jefferson State’s ADA Accommodations Office. Jefferson State is committed to reviewing all requests for reasonable accommodations on a case-by-case basis.

The College does not provide personal care assistants to assist with eating, toileting, or dressing, nor does it assume coordination or financial responsibilities for personal attendant services. An otherwise qualified student with a disability who requires personal attendant services is responsible for making arrangements to provide for his/her own personal care attendant service. Individuals who serve as a personal care assistant must abide by Jefferson State’s Code of Student Conduct.

Definitions

Student with a Disability: A student with a disability is identified as an individual who has a physical or mental impairment that substantially limits one or more major life activities, as specified according to the Americans with Disabilities Amendments Act (2008).
Personal Care Attendant (PCA): A personal care attendant is a person hired by a student with a disability to perform activities of daily living duties in Jefferson State sponsored classrooms, programs, and activities.

Audio Taping of Class Lecture Agreement

The ADA Office, where appropriate, and subject to the approval of the Dean of the student’s School or College, may recommend that a student with a qualifying disability be permitted to audiotape class lectures as a form of academic accommodation. Use of the accommodation of audio taping class lectures is subject to the following conditions:

Audiotape of class lectures are only for the student’s personal use in study and preparation related to the class.
The student may not share these audiotapes with any other person, whether or not that person is in his/her class.
The student acknowledges that the audiotapes are sources, the use of which in any academic work is governed by rules of academic conduct for his/her School or College.
The student agrees to destroy any audiotapes that were made when they are no longer needed for his/her academic work.

NOTE TAKING ASSISTANCE ACCOMMODATION PROCEDURES

Students with disabilities encounter a variety of barriers to accessibility in the college classroom. Some disabilities create barriers to a student’s ability to take appropriate notes during class lectures. To address this barrier, the ADA Accommodations Office may approve an accommodation for note taking assistance. This accommodation may be implemented in any way that the student and instructor agree upon; however, there are two recommended methods.

The recommended first option is for the instructor to provide notes from the lectures. This does not have to be a summary that the instructor completes after each lecture and instructors are not expected to do so. However, if the instructor has notes they use for lectures that would be appropriate to share with the student it may be sufficient for the accommodation. Copies of powerpoints from lectures may be also sufficient note taking assistance. If the instructor does not have notes that can be shared with the student there are other options.

The recommended second option is for the instructor to identify a volunteer peer note taker in the class. Information about implementing this accommodation by utilizing a volunteer peer note taker can be found in the “Instructor Responsibilities” section of this document.

There is information below listing the responsibilities for the student receiving accommodations, the instructor, and the student serving as the peer note taker.

Student Receiving Accommodations Responsibilities

Share the accommodations letter with your instructor, discuss the note taking accommodation, and how the accommodation will be implemented. Be sure you understand the expectations the instructor has of you as it relates to the accommodation.
Students with the note taking assistance accommodation do not receive lecture notes for classes they do not attend.
The note taking assistance accommodation is to provide supplemental notes for the student’s own notes. Students with this accommodation are expected to take their own notes as best as they can.
Pick up notes from the instructor if they are handwritten.
Communicate with the instructor if the notes provided are not sufficient.

Instructor Responsibilities

After receiving the accommodations letter from the student stating that they are approved for note taking assistance, discuss the note taking accommodation with the accommodated student and how the accommodation will be implemented. You may choose to include these details on the signed accommodation letter. For example, indicating that the student has chosen not to use this accommodation in your class or indicating that the student states the notes provided through lecture powerpoint presentations are sufficient.
If you are not providing your own lecture notes, identify a peer note taker and a backup peer note taker in the class.
You may make an announcement at the beginning of class and/or you may send an email to the entire class requesting volunteer note takers.
You may also ask a specific student or students if you know them and believe them to be reliable.
The note taker does not need to know why the notes are being received and should not know the identity of the student for whom the notes are being received.
Coordinate with the volunteer peer note taker the best method of receiving their notes.
- Ensure that the volunteer peer note taker’s notes are legible/can be understood.
- If the notes are to be handwritten, they should be legible and easy to read. It is the responsibility of the student receiving this accommodation to pick up the notes from the instructor.
- If the notes are typed and emailed to the instructor, the notes can be sent via email to the student receiving the note taking assistance.
Provide copies of lecture notes (your own or the peer note taker) after each class. It is recommended to set a reasonable timeframe for this to be completed which works with your schedule and considers the student’s need for receiving the notes in a timely manner.
Do not provide copies of lecture notes for classes for which the student receiving the accommodation is absent.
Contact the ADA Accommodations Office if you are unable to secure a volunteer peer note taker.

Student/Peer Note Taker Responsibilities

Take detailed notes for each class lecture. Shorthand or abbreviations should have explanations.
Ensure the notes are legible and easy to understand.
Provide copies of the notes to the instructor promptly after each class.
If you are going to be absent, please notify the instructor immediately (preferably at least two business days prior) so that an alternate note taker can be identified.

Note Taking Assistance Information
In PDF for printing.

Are course substitutions available?

The academic requirements for each major are determined by the department and College, and are required courses corresponding to a given program of study. They are usually deemed essential for reasons related to accreditation, knowledge that will be necessary in order to pass licensure/certification exams, or to enter the job market. Students are encouraged to talk with an academic advisor first to determine if any alternatives are available.

What is the process for requesting a substitution?

The College has policies and processes in place for all students to request course substitutions. Please refer to the Enrollment Services Office for information related to course substitutions. Students requesting course substitutions on the basis of a disability are highly encouraged to have services and accommodations established with the ADA Accommodations Office prior to their course substitution request.
Students who complete the course substitution process and their request is denied, may submit a request to the ADA Accommodations Office for a course substitution as a disability-related accommodation.

Student Responsibilities

Maintain current contact information (address, email, phone number)
Request interpreting/captioning services as far in advance as possible.
Notify ADA as soon as possible if there are any changes in the course schedule.
Cancel or modify requests for accommodations by contacting ADA.
Email ada@jeffersonstate.edu and contact the interpreter/captionist when absent from class(es) or if a class is cancelled.
Interpreter/captionist will wait 15-20 minutes if the student is tardy.
Email ada@jeffersonstate.edu and contact the interpreter/captionist if there are any class relocations.

Cancelling and Suspension of Interpreting/Captioning Services

Inform the interpreter/captionist and ADA if a known absence will occur, the class is cancelled, or a course is dropped.
Cancelling interpreting/captionist services requires a 24 hour in advance notification from the student.
Failure to notify ADA of an absence is considered a “no-show.”
Three “no shows” without requesting a cancellation, will result in a required meeting with the ADA Director to discuss continuation of services.

Additional Requests

Email ada@jeffersonstate.edu about information concerning all other activities that will require interpreting/captioning.

Timeline for interpreting/Captionist Requests

No less than one-week advance notice is preferred.